How to Launch a Successful Medical Education Event with Millbrook

1. Start with the Idea

Every great event starts with a concept. Whether it’s a hands-on training day, a specialist update, or a national symposium — if you’ve identified a gap in medical education, we’re here to help you fill it.

Reach out to us with your initial idea. From there, we’ll begin to shape it into a fully-fledged event.

2. Planning the Budget

Before seeking sponsorship, we work to create a clear, realistic budget for your event. This includes:

• Venue, catering, and AV costs
• Faculty travel and accommodation (if applicable)
• Marketing and delegate engagement
• CPD accreditation and compliance
• On-site staffing and logistics

Our goal is to ensure transparency, cost-efficiency, and that the event remains financially viable — whether it’s industry-sponsored or ticket-funded.

3. Securing Sponsorship

With a budget in place, we’ll approach and engage relevant sponsors to secure the funding necessary to deliver your event. Our team has strong industry relationships and deep experience in matching events with the right partners.

4. Logistics & Compliance Management

Once funding is secured, Millbrook takes care of all the event logistics, allowing you to focus on shaping the scientific content. Our support includes:

• Venue sourcing and confirmation
• Catering and hospitality
• Audiovisual coordination
• Delegate registration and management
• Accommodation where required

Accreditation, Compliance & Risk Management

We also handle the essential compliance work that ensures your event meets the highest professional standards:

• CPD Accreditation – We will coordinate the application and approval process to secure Continuing Professional Development points for your event, where applicable.
• Health & Safety Planning – Including venue assessments and emergency planning.
• Risk Assessments – We conduct full event-specific risk assessments to ensure delegate and faculty safety and meet venue requirements.
• Event Insurance Advice – Guidance on public liability and event-specific coverage if needed.
• Compliance with MedTech/ABPI guidelines – Ensuring your event aligns with industry codes of practice and sponsor requirements.

From practical logistics to regulatory compliance, we ensure your event is not only seamless but fully secure and professionally accredited

5. Building the Scientific Programme

As Course Director, your role is to design an engaging and educational programme. You’ll select the key themes and topics, and collaborate with leading experts to create compelling sessions that reflect current best practice and innovation.

We’re happy to support you in coordinating your faculty and ensuring they have what they need to contribute effectively.

6. Faculty & Speaker Coordination

Millbrook handles all speaker communications, including:

• Faculty invitations and confirmations
• Travel and accommodation bookings (if needed)
• Session briefings and artwork for slides
• On-site coordination

You can rely on us to ensure your faculty is well-prepared and supported throughout the event.

7. Marketing & Delegate Engagement

We’ll create a professionally artworked programme and promote the meeting via our targeted email campaigns, social media, and our extensive delegate database.

Millbrook manages all delegate communications, including:

• Event announcements
• Registration and confirmations
• Reminders and joining instructions

We tailor our marketing to reach the right audience and maximise attendance.

8. On the Day: Full On-Site Support

On the day of the event, our experienced team is there to ensure everything runs seamlessly. Our support includes:

• Badge printing kiosks or pre-printed badge distribution
• Welcoming and registering delegates
• Directing attendees and managing room flow
• AV coordination and troubleshooting
• Speaker support and session timing
• On-site logistics coordination (catering, signage, venue liaison, etc.)

Our goal is to create a professional, welcoming experience for both delegates and faculty, so you can focus on delivering the content without worrying about logistics.

9. Post-Event Support

Depending on your needs, we can also assist with:

• Certificates of attendance
• Post-event surveys and feedback analysis
• On-demand recordings or virtual access (if applicable)
• Planning the next edition of your event

What Our Clients Say

We’re proud to work alongside leading clinicians and course directors who are passionate about advancing medical education. Here’s what some of them have said about working with Millbrook:

“I can’t criticise the service provided — it’s outstanding. Not just in the delivery of the conference, but also in the opportunity to discuss new ideas with the team. I find their candid responses to my suggestions very useful.”

“It was a very successful event, ran smoothly, and it was a pleasure to work with the Millbrook team.”

“Glad to have a solid partnership with Millbrook.”

“Another fantastic event – thank you!”

Let’s Bring Your Meeting to Life

From idea to execution, Millbrook Medical Conferences provides full-service support for educational events of all sizes. Whether it’s your first meeting or your tenth, we’ll help make it your best yet.

Have an idea? Get in touch and let’s start the conversation.